E-MAIL

E-Mail Task # 1

In this task we were asked to complete an Email Tutorial and then answer the following reflective questions:-



1.What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?

From an e-mail message, I can assertain the senders username, e-mail address,whether or not the user is using a free web mail server, or one provided with their computer Eg Outlook Express. I can also tell how many other people received this message. For example, if the sender recieves an e-mail and chooses to forward to all, the names and e-mail addresses of all the recipients are included.Also, you are able to determine who sent the message originally by looking at the "FROM" line.

2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?

CC FUNCTION: this function is useful when you want to send a copy of a message to someone, using this function can save you time as you don't have to rewrite or copy the message.

BCC FUNCTION: this function is very useful for sending multiple copies of messages, however it allows the identity of the other recipients to be unknown to all other recipients of the message. Great for protecting privacy

REPLY ALL: This function is a great time saver if you wish the message to be replied to every recipient listed. Rather than send mutiple e-mails containing the same message, you only need reply once.

3.In what ways can you ensure that an attachment you send will be easily opened by the receiver?

Most importantly, you must be aware of what type of software or computer the recipient uses and save your file in a format that can be read by their computer before you send the file.

If however, you are unsure of what type of software or computer your recipient has, the best thing to do is to send your file as plain text or ASCII. Alternatively, use a format which can be read by many apllications eg: rich text file (RTF). In this way, you can be sure that your attachment is able to be opened. Another helpful hint is to include in your file what system created it eg: Word or Excel, which allows the recipient to see what kind of file they are opening, thereby being able to determine if they themselves have that particular software.

4.What sorts of filters or rules do you have set up, and for what purpose?

Because one of my children is heavily involved in representative sports, i regularly receive e-mails from the respective associations informing me of changes to training times, or venue changes etc, I have my e-mail set up to highlight any e-mails received from Cricket NSW , Netball NSW and Hunter Academy of Sport. In this way, I know that I need to read these e-mails pretty well right away.

5.How have you organised the folder structure of your email and why?

My folders are set up in the traditional way, Inbox, Outbox etc, however, I do have folders which i added. I have a folder specifically for usernames and passwords for sites which I have registered for. If I should forget my login detalis for a certain site, i know they are easily accessible. I also have a folder set up specifically for reports on my sales from a virtual chat site, this is an easy way to keep track of my "virtual income" knowing they are in one place and I don't have to go searching for them saves me alot of time.



I found the tutorial straight forward, although there was nothing in it which I didn't already know. I think however, that it is a fantastic tutorial, especially for absolute beginners. I had a little bit of fun playing the match the smiley game :)